Readiness & compliance
Know what is due before it becomes a finding.
What is due, what is overdue, and what an inspector will ask for. When a preventive-maintenance record is missing, it becomes a finding at your next permit renewal — and the time to find that out is not the week of the renewal.
On-site and depot service · Colorado, Idaho, Utah, Wyoming, Montana, Nebraska, and South Dakota
A calibration sticker is not a service record.
Readiness is not a single visit. It is knowing where every unit stands, what is due next, and being able to prove it without a scramble.
That is a documentation problem as much as a maintenance problem. The work can be done correctly and still leave you with nothing to show for it two years later, which is exactly when someone asks.
What the rules ask for
Requirements are set state by state
Colorado, as one current example
Colorado now requires a preventive-maintenance policy for each piece of durable medical equipment, conforming to the manufacturer's recommendations, with records retained for the life of the equipment — checked at permit renewal. Most agencies we talk to do not have that documented yet.
6 CCR 1015-3 §14.5.4(A) · effective 2026-07-01 · Colorado
Wherever you operate
Maintenance, inspection, documentation, and record-retention requirements are set state by state, and they are not identical. We have not published a state-by-state guide.
Tell us where you operate and we will walk you through what applies to you.
Ask about your stateWhat a record has to show
Written down at the time, not reconstructed later.
Preventive maintenance is scheduled work performed to the manufacturer's recommended intervals — before something fails, rather than after. What makes it defensible at a renewal is that the work and the result were written down while they were being done.
Every unit we service carries the same set of fields, and the record stays on file for the life of the equipment. When an inspector or a board member asks, the answer is already written down.
See how preventive maintenance worksRecorded on every unit we service
- Asset ID
- Which unit the record belongs to
- Last PM
- When preventive maintenance was last performed
- Next PM due
- When it is due again
- Calibration
- The calibration record, where calibration applies
Plus a written service report covering the work performed and any parts replaced — retained and retrievable on request.
Where to start
Finding out where you stand
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STEP 01
Tell us what you run
A device list, a serial number, or a rough description of the fleet. You do not need model numbers or part numbers to start the conversation.
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STEP 02
We walk through what applies
What your state asks for, what is due on the equipment you actually run, and where the gaps are between the two. Including, where that is the answer, that you are in better shape than you thought.
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STEP 03
The record starts building from there
Every service event, PM date, and inspection stays on file for the life of the equipment — so when someone asks you to prove it, you can.
Where to next
Related paths
LifeMed Safety
Always Ready.
Tell us where you operate and what you run. We'll walk through what applies to you.